Clients reserving our full day exclusive estate rental will have a flexible 15 hour rental.

Sample rental:

• 8am - 11pm

• 9am - 12am

• 10am - 1am

You have the option of adding on hours before or after your venue rental at the following rates:

• $250 per half hour

• $500 per hour

Clients are required to end their event one hour prior to the rental end time to allow for their catering team to clean up and break down.

Full day rentals are requires Friday - Sunday during the months of May - October.

Hourly rentals are available November. - April and on any weekday Monday - Thursday.

Hourly rentals will be offered on weekends (May - October) 1 - 3 months in advance if the date is available.

YES! We include your ceremony location of choice at NO additional charge!

We have over 6 ceremony locations to choose from!

If you love a certain area of the venue for your ceremony - we can hold it there too!

We wan’t this to be YOUR day - exactly how YOU envision it!

Ceremony Locations:

• Grassy Lawn: dedicated outdoor ceremony area on our gassy lawn with wooded backdrop, built in benches, existing built in arch. Power will be provided to hi location for your musician or DJ.

• Farmhouse Breezeway: covered patio (20’L x 40’W) Can be used for plan A or plan B! You have 3 options for how to face your ceremony: towards the rooftop deck, towards the courtyard, towards the modern french doors. Power will be provided in multiple locations for your musician or DJ.

• Covered Porch: long ceremony option, perfect for a dramatic entrance! We can fit 3 chairs per side of the aisle (65’L x 16’W). Can be used for plan A or plan B! You will face the back gardens / wooded backdrop. Power will be provided in multiple locations for your musician or DJ.

• Rooftop Deck: Awesome option for an outdoor ceremony, if you are not a fan of having it on grass. You will be ale to face our wooded backdrop. Power will be provided in multiple locations for your musician or DJ.

• Outdoor Patio: this patio is in our courtyard between the Covered Porch, Farmhouse Breezeway, and Rooftop Deck. The patio can also be used in combination with these other areas. (20’L x 40’W). Power will be provided in multiple locations for your musician or DJ.

• Back Gardens / Modern Farmhouse: outdoor area behnd the main great room on our grassy lawn. The ceremony can face the garden area or back of the modern farmhouse great room. Power can be found close byat the end of the covered porch.

• Great Room: indoor ceremony location, typically used during the off season during the winter. You have a few options to set-up your ceremony: pipe and drape half the room to separate your dining tables and ceremony seating to make a dedicated ceremony area (additional upgrade for pipe and drape), set-up some chairs on the dance floor while remaining guests sit at their dining tables, or all guests can sit at their dining tables and face the fireplace.

• We are happy to provide diagrams to scale to help visualize the different ceremony options.

See our transparent rental rates here.

Each space in the venue has a different capacity based on the event style, food service and set-up.

Great Room (65’ L x 42’ W):

• Seated with dance floor: 175 guests.

• Cocktail style standing reception: 300 guests

• Indoor ceremony: 175

• To allow for 200 person events we suggest outdoor patio seating under the covered patio or farmhouse breezeway.

The Breezeway (20'L x 40'W): Covered area​ (open air on 2 sides)

• Ceremony: 114 white garden chairs

• Cocktail Reception: 125 guests

• Seated dinner without dance floor: 80 guests

• Seated dinner with dance floor: 60 guests

The Covered Porch (64'L x 16'W): Covered area (open air on 2 sides)

• Ceremony: 114 white garden chairs

• Cocktail reception: 150 guests

• Seated dinner without dance floor: 80 guests

• Seated dinner with dance floor: 60 guests

• Option to combine the Covered Porch and the Breezeway for larger covered outdoor ceremonies, cocktail hour + other events.

The Roof Top Deck (50'L x 30'W):

• Outdoor Ceremony + cocktail receptions: 214 guests

• Seated al fresco dining: 100 guests

• Option to tent for larger covered ceremonies

The Courtyard (Outdoor patio (20’L x 40’W), grassy lawn for lawn games and use of both the Breezeway, Covered Porch and Roof Top Deck. Option to tent the courtyard for larger events.

• Outdoor Ceremony: 200 guests

• Outdoor Cocktail Reception: 300 guests

We update our availability calendar weekly on our website!

Please check to ensure your date is available prior to inquiring or let us know if your date is flexible.

Just as a reminder, we do NOT hold dates until you are ready to move forward with a contract. Therefore you may want to have your top three dates in mind.

Availability for 2024 dates

Availability for 2025 dates

All dates are currently available for 2026 - please inquire!

All tours, in-person or virtual are by appointment only.

STEP 1: The first step during the construction of the venue would be to set-up a virtual zoom tour with Kim or Ashley.

STEP 2: We will then create a custom proposal to include the following:

• Venue Rental based on your preferred available date

• Bar package of choice

• Optional day-of coordination package

• Optional Rentals (place setting to include china, glassware, flatware and linens)

STEP 3: Once we send you a proposal and we look to be a good fit, the next step would be to either:

• Request a contract to put your preferred available date on a 7 day hold.

• Schedule an in-person hard hat tour to view the venue under construction.

This is a hard question to answer as we have designed our packages to offer a variety of rental options to meet many budgets.

Average total budget would range from $20,000 - $100,000+ depending on the day of the week, bar package, optional add-ons and specifically the season the clients are booking their event date.

Yes, we do require a bar minimum spent. This fluctuates based on the time of year and day of the week. Typically the beverage minimum would be the following May - December:

• Thursday: $2,000

• Friday: $3,000

• Saturday: $4,000

• Sunday: $2,500

• Monday - Wednesday: $1,500

• January - March we do offer lower minimums based on specific event instances.

Cash bars will have a cash bar set-up fee. Bar packages can be found here.

• Set-up fee does go towards your beverage minimum.

• Cash + credit card sales will also go towards the beverage minimum.

• If cash + credit card sales do not meet the minimum the client would charged the balance as an additional cash bar set-up fee to the credit card on file.

We allow you to reserve any licensed and insured vendor (except for the in-house bar)

Please find our preferred vendor list here.

Please find our pre-approved caterers here.

There are so many options within 15-20 minutes from the venue!

You can find a few options in each area on our preferred vendor list here.

Areas to search for + distance from venue:

• Salem, NH: 15 minutes

• Londonderry, NH: 14 minutes

• Manchester, NH: 20 - 25 minutes

• Bedford, NH: 25 minutes

• North Andover, MA: 20 - 30 minutes

We have you COVERED of course!

We have two covered areas so both your ceremony and cocktail hour can have a plan B without using the indoor Farmhouse Great Room if you would prefer not to!

The Covered Porch and Farmhouse Breezeway are great options!

You also have the option to tent the Courtyard or Rooftop Deck for larger events. (Client would contract tenting directly with tent vendor - not included in the venue rental package)

We do offer several options to practice your ceremony procession and recession that are included in your rental rate.

If you would like your day-of coordinator to run your rehearsal, there is a $300 rehearsal add-on to your day-of coordination package. This fee is for on-site (if happening on a different day) or off-site rehearsals. We do not charge this fee if you are running the rehearsal the same day as your wedding.

We pride ourselves on always being transparent with our clients.

We will most likely be reserved for events Thursday - Sunday.

We guarantee that no other clients will be onsite for tours or rehearsals on your wedding or event day. Therefore we have several alternative options that are included in your venue rental for rehearsals:

Option #1:

Typically rehearsals take place early on the wedding day when everyone first arrives or id day break during lunch. Once the wedding party arrives on site we can take everyone together or each side of the wedding party separately to practice the procession and recession in the ceremony area. That is a perk of being able to be onsite so early!

Option #2:

If the venue is available you can run through your rehearsal on Monday - Wednesday the week of your wedding at no additional cost. We will have a better idea of our availability 30 days prior to your event. If you would like your coordinator on site to run the rehearsal there is a $300 fee.

Option #3:

If you are reserving a Friday for your wedding, you have the option of adding the Thursday prior for a $2,000 add on. This not only will guarantee that you can run through your ceremony rehearsal the day prior, but will also allow you or your vendor team to set-up early and have your rehearsal dinner onsite as well! What a great perk to having a Friday wedding! booking a day-of coordinator, the rehearsal coordination is also included in that rate.

Option #4:

We will also offer rehearsal opportunities at our monthly open houses for booked couples. You can bring your wedding party with any family, friends or vendors to see the venue and practice your precession / recession. There is no fee to have your coordinator run the rehearsal at this time. We ask you to arrange this at the end of the open house so it is not crowded with other clients (which can be very distracting).

Option #5:

Another common option is to have an off site rehearsal. You really can practice anywhere! You can add on our off-site rehearsal coordination package for $300 and we come to you! We will assist in lining everyone up so they know their order at your hotel or rehearsal dinner location.

This is very common when the venue is not available the night prior. The morning of your wedding your venue manager or day of coordinator would show the wedding party the ceremony location upon arrival to the venue the morning of the wedding so they know where to line up, where they are walking to / and where to go over after the ceremony and be able to put what they practiced off site into action.

Yes! Full transparency is our policy!

• Host event Insurance - our insurance partner Nuptial Risk will send you and email and text within 1-2 months of signing your contract to purchase your policy. This is to ensure it meets our liability requirements (estimated $250). There is no deductible should something get damaged on the day of your event and we need to take out a claim against your policy.

• Use of a professional day-of coordinator or full service wedding planner onsite the day of your event (is highly suggested) - this is to ensure our clients and their friends and family truly get to enjoy their day and are not stressing about the set-up and breakdown of decor and worrying about what is coming next in their timeline.

• All vendors must be fully insured - specifically: Professional DJ, Band, Audio Equipment and/or lighting company - we do not allow the client to set-up a sound system or lighting on their own due to electrical liability, all audio equipment, AV, lighting used must be set-up by a licensed and insured event professional.

• Caterers must be licensed and insured and provide a COI listing the Hyla Brook Estate LLC and The Hyla Brook Land Holding LLC as an additional insured.

Full 15 hour exclusive day estate rental:

• Weddings

• Bar/ bat mitzvahs

• Corporate Receptions + Galas

Off Season / Sundays: Hourly 5 - 8 hour special occasion rentals - including:

• Anniversaries

• Bar/ bat mitzvahs

• Bridal + baby showers

• Engagement parties

• Rehearsal dinners

• Milestone birthdays

• Celebration of life

• Corporate receptions

Weekdays only: Hourly3 - 6 hour corporate event rentals - including:

• Holiday parties

• Fundraisers

• Meetings

• Receptions

• Galas

• Retreats

• Seminars

• Trade shows + expos

• Farmers Markets + Craft Fairs

• Fitness Classes

• Themed girls night out!

• Trivia nights

• Comedy Nights

• Murder Mystery Dinner Theatre

• Cornhole tournaments

We would love for you to follow along on our instagram and facebook account for weekly updates, photos and announcements.

Please also look out for an invitation to join our email list (coming soon) for exclusive insider scoop for venue progress and pre-opening specials!

Added value for booked clients!

We also have an exclusive facebook group for our booked clients to find out all of the updates first and have an inside scoop on any inventory additions / everything happening at the Hyla Brook Estate!

No, but it is highly suggested!

Our venue is large and has several areas that need to be set-up and coordinated. Our clients have the option of hiring an in-house day-of coordinator or hiring a day-of coordinator / full service wedding or event planner of choice on their own. Click here for more info.

In-house day-of coordination package:

• Pricing starts at $1,500 for a 10 hour min. package

• $2,000 for full 15 hour rental

• $150/hr to add additional hours

• Optional on-site or off-site rehearsal coordination add on: $300

We pride ourselves on fully transparent pricing and no surprises the week of your event.

Yes, there are a few required and optional items that you would be responsible for:

Required Items:

1.Host Event Insurance:

• Event insurance taken out by the client listing the Hyla Brook Estate LLC and Hyla Brook Land Holding LLC as additional insureds. Typical pricing through our exclusive insurance agent is $280.

• Nuptial Risk will reach out to our booker clients directly and make the event insurance process super easy and seamless!

• We require to use Nuptual to ensure the correct liability limits are purchased.

• Event insurance must be purchased within 30 days of your event.

2. Use of our in-house bar packages.

• Due to our liquor license and liability insurance all alcohol must be purchased and served by our licensed and insured tips certified bartenders or venue staff.

3. Tax:

• NH state 8.5% meals and room tax on any item directly related to serving or preparing meals and beverages including our optional rental items (china, glassware, flatware and linens), the venue rental and bar package.

• The day-of coordination package is not taxed.

4. Gratuity:

• 20% suggested gratuity on the bar package of choice, food purchased through the venue, day-of coordination package.

Optional Rental Items:

• Linens, china, glassware and flatware for your table setting, cocktail hour and dessert can be added on to your venue rental.

• Since clients have very different visions and aesthetics we offer an in house add-on for these optional items, or we also assist in placing rental orders to help achieve your specific vision!

• Please check out the next question for additional pricing and info.

Optional Rental Upgrades + Additions:​

These options will be discussed and included on your venue proposal.

Your rentals do not need to be finalized until 30 days prior to your event.

We can also assist in placing an upgraded rental order with PEAK, Sperry Tents or an alternative rental company that offers your specific items requested if you have a certain design aesthetic that we do not offer in-house.

Linens:

• Poly-cotton blend for round guest tables, DJ, and any additional misc. tables: $25/ea - (available in a variety of colors)

• Napkins: $3pp includes napkin fold of choice and folding the napkins in advance of the events (available in a variety of colors)

China, Glassware and Flatware for table:​

• China package (based on dinner service and # of courses)​

• Choice of white rim or ivory with gold rim china

• Choice of silver or brushed gold flatware.

Buffet:

• Includes silver dinner fork, dinner knife, dinner plate, and water goblet.

• Silver: $4pp

• Brushed Gold: $5pp ​

Plated 2 Course Dinner:

• Includes everything from buffet with the addition of a salad fork, knife and 8” salad plate.

• Silver: $7pp

• Brushed Gold: $9pp

Cocktail Hour:

• Includes a 6" - 8" plate and fork.

• Silver: $2pp

• Brushed Gold: $2.50p

Dessert:

• Includes a 6" - 8" plate and fork.

• Silver: $2pp

• Brushed Gold: $2.50pp

Coffee:

• Includes a coffee cup and teaspoon.

• Silver: $2pp

• Brushed Gold: $2.50pp

YES! We prefer to include all estimated expenses for clients in our proposals so there are no surprises the week of your wedding or event.

• The 20% suggested gratuity is based your total venue proposal.

• We will include all staff that worked on your event in the tip pool including but not limited to:

  • Bar manager

  • Bartenders

  • Bar back

  • In-house day-of coordinator

  • Venue manager

  • Venue team members

  • Venue assistants

  • Set-up crew

  • Break-down crew

  • In-house cleaning crew

  • Anyone behind the scenes who assisted in making your day extra special who is part of the Hyla Brook Estate Crew.

• This way we can ensure we take good care of all of our staff, and our clients know their venue rental total invoice up front.

• You are welcome to tip any staff if you feel they went above and beyond however gratuity is included for all of the staff.

Cash Bars:

• Please note: unless you tip the bartenders in advance for the entire event, tip cup / virtual venmo tip jar sign will be on the bar and cash tips will be accepted for great service.

• Cash tips received at the bar are for the bar staff only and not split between the entire team unless they assisted the bar during the event.

Yes! We are planning to offer public complimentary and ticketed events utilizing our beautiful grounds and future produce during the week when not rented for private events.

Examples of these events will include:

• Holiday Craft Fair

• PYO Lavender

• Apple Picking

• Cooking Classes

• Picnic concerts

• Tours of the Gardens

• Walking Trail / Picnics

• Farm to Table Dinners

• Feature local NH made products

• Collaboration events with the Robert Frost Farm

• Craft nights

• Make your own charcuterie board

• Trivia night

• Corn hole tournaments

• Mystery dinner theatre